Product — GrantOS

The platform powering Connected Funding

The Connected Journey, in product form.

Everything below is live in the product today — each area one stage of the same journey, working the same shared record. The theme throughout: information that stays connected instead of being re-keyed, and a record either side can verify without taking anyone's word for it.

Programme design→Application→Assessment→Award→Delivery & evidence→Reporting→Impact

Winning the money

Programmes, applications & assessment

The funder dashboard's programme pipeline: outcomes donut and received-versus-awarded trend — The pipeline at a glance: received, in assessment, awarded, unsuccessful — and how the round moved month by month.

Programme designer — budget envelope, award range, windows, machine-readable eligibility, per-stage questions and weighted criteria — with a design review that flags applicant burden and unassessable stages before you publish.
Open application link — a charity that has never seen GrantOS applies through one URL, creating its account and organisation as it goes — email-code verified, authenticator secured.
Eligibility in minutes, not after the deadline — rules checked live against the applicant's passport and answers; unknowns show honestly as needs-review, never a silent pass.
Two-stage EOI → full — a short expression of interest sifts the field before anyone writes the full form; invited applicants continue on the same record.
Assessment on the record — frozen, hashed submissions; conflict-of-interest declared before an application unseals (and applicant-org members refused automatically); side-by-side weighted scores; every decision carries its rationale.
Award → live grant, one click — conditions register, milestones, reporting calendar and payment schedule minted from the design plus the application. The charity accepts the award by confirming the record.

The agreement

Grant setup & the conditions register

The funding conditions register grouped by category, with live rule checks showing conditions being met or breached — Every string attached to the money: its source clause, its consequence, who owns it — and whether it's being met right now.

10 grant archetypes, 21 overlays, 12 funding regimes — restricted project, capital, multi-year, research, consortium, outcome-based and more — each generating its own compliance shape, proportionate to size and risk.
Machine-readable conditions — every string attached to the money with its source clause, owner, deadline and — crucially — the consequence of non-compliance stated up front.
Live rule-linked conditions — conditions tied to the rules engine show being met or being breached right now, from real spend and delivery data.
Payment-gating conditions — a condition can block a payment, depend on another, and attach to a specific instalment — surfaced on decisions, never blocking the recording of reality.

The money

Finance without payment rails

The charity home dashboard: portfolio by status, money in versus spend recorded, outstanding actions and upcoming deadlines — Money in vs spend recorded across the whole portfolio — with every exception one click from the record behind it.

Payment schedule — expected instalments with triggers — signing, report acceptance, milestones, retention release — receipts recorded by the charity, shortfalls visible.
Deterministic compliance checks — out-of-window, over-budget-line, possible duplicate, missing evidence — explainable rules, re-run when the baseline changes.
Burn & pacing — window-elapsed versus spend drift surfaces before it becomes a clawback conversation.
Review signals, not accusations — grant-level patterns — round numbers, supplier concentration, end-loaded spend — framed as prompts for the charity to get ahead of.

The work & the proof

Delivery, outcomes & evidence

The delivery tab: milestone donut and measured outcomes with confidence ratings and attribution notes — Outputs delivered, outcomes measured — each with its method, a confidence rating and an honest attribution note.

Activity log — date, venue, headcount, evidence; unapproved venues flagged; late logging marked backdated, honestly.
Outcomes with honest attribution — outputs (sessions run) separate from outcomes (what changed); every measurement carries its method, a confidence rating and an attribution note.
Write-once evidence, SHA-256 hashed — integrity re-verified on every download; withdrawal and replacement happen on the record.
Upload once, evidence many — one attendance register can support a milestone, a condition, a report and an outcome — the single biggest burden-killer for charities.

When reality diverges

Changes, risks & questions

Change requests with pending and approved decisions, above a shared risk register with likelihood and impact ratings — Changes decided on the record, and a risk register both sides can see coming — “we told you in March” becomes a link, not an argument.

Variation requests — venue, budget, timeline, scope — the funder's written decision versions the baseline; agreed tolerances say what may flex without asking.
Shared risk register — either side raises risks with probability, impact, mitigation and what to watch for. “We told you in March — here's the record.”
Questions on the record — the in-app replacement for the email chains grant disputes are made of; only the side that asked can close a question.

Telling the funder

Reporting & the audit pack

The reporting calendar showing an accepted report, a submitted report and a due report, with frozen hashed snapshots below — The reporting calendar: accepted, submitted, due — and every report a frozen, hashed snapshot the record can't quietly contradict.

Reports assembled, not written — frozen snapshots generated from the live record; corrections chain to the original, both stay visible.
Acceptance releases payments — a funder accepting a report is the recorded decision that releases report-triggered instalments.
One-click audit pack — a verifiable ZIP — hashed evidence, ledgers, milestones, outcomes and the event chain — against a published open format anyone can verify independently.

The organisation, held once

The organisation passport

The shared organisation passport: documents with hashes and attestation badges from self-declared through funder approved — Held once, shared on the charity's terms — and every entry shows how far it's corroborated, from self-declared to funder-approved.

Registry-verified — Charity Commission, Companies House and CIC status checked daily against the official registers — an independently confirmed status, not a claim.
The evidence status ladder — every policy and document shows how far it's corroborated: self-declared → document supplied → funder approved. Claims and proof are never conflated.
Shared on the charity's terms — the charity controls which funders see which categories, revocable any time — and both sides always see the same view.

Trust & access

Security, roles & the audit chain

The grant history: a dated diary of every event, each hash-chained to the one before, with a chain-verified badge — The story of a grant, event by event — each one hash-chained to the last, and the whole chain re-verifiable on demand.

Two locks on every account — password plus mandatory authenticator app, with lockout and revocable sessions.
17 granular permissions — what the checkboxes show is exactly what the server enforces; auditors are read-only by design.
Hash-chained, append-only audit trail — every change in the same transaction as its audit event; UPDATE and DELETE revoked at the database level; the chain re-verifiable on demand.

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